Multipurpose Room Terms of Use | [Official] JR KYUSHU HOTEL Blossom Naha

TERMS
Multipurpose Room Terms of Use

Please be aware that our hotel has established the following rules regarding the use of the multipurpose room. If a separate agreement is made between the hotel and you in an individual contract, you shall abide by the terms of that agreement. Any matters not stipulated in these rules shall be governed by law or generally established practice.

Application

Article 1 Reservations for the multipurpose room will be accepted starting six months prior to the date of use.
When we accept your reservation, we set a tentative reservation period. In principle, the tentative reservation period is 7 days from the date of application. Please contact the hotel within this period to let us know whether or not you have made a decision. If we do not hear from you, we will treat your reservation as cancelled.

Multipurpose room usage hours

Article 2 The use of the multi-purpose room shall be for a period agreed upon in advance between the Hotel and the guest, and shall include the period from setup to removal.
If you exceed the designated time, an additional fee will be charged.
Depending on the usage status of the venue, we may not be able to accommodate requests to exceed the usage time.

Checkout

Article 3 The application fee must be paid by the payment date designated in advance by the Hotel.
Notwithstanding the provisions of the preceding paragraph, the Hotel may enter into a special contract which does not require payment of a reservation deposit.
If the Hotel has not requested the payment of the application fee stipulated in Paragraph 1 and/or has not specified a due date for the payment of the application fee when accepting your application for a Multipurpose Room Usage Contract, etc., it will be treated as if you have entered into the special contract stipulated in the preceding Paragraph.
If you comply with the special provisions of paragraphs 2 and 3, please settle the usage fee at the front desk by the end of the meeting, etc. on the day.

Compensation

Article 4 Guests (including guests and related parties) and staff of contractors arranged directly by guests must take great care not to damage the Hotel's facilities, fixtures, and equipment. If any damage occurs to the Hotel's facilities, fixtures, and equipment, guests will be required to pay compensation for such damages. If guests have arranged directly with an external contractor, please contact the Hotel in advance.

Prohibited acts

Article 5 The following items are prohibited:
- (1) Bringing in dogs, cats, small birds, or other animals or livestock other than guide dogs, service dogs, or hearing dogs
- (2) Carrying in dangerous, toxic, flammable or other harmful items
- (3) Bringing in any items that emit a foul odor or cause other discomfort
- (4) Gambling or other actions that disrupt public morals, or behavior that causes inconvenience to other customers
- (5) Moving or taking away fixtures, equipment, etc.
- (6) Use other than the intended purpose
- (7) Any other acts prohibited by law.
Please consult with the person in charge beforehand if you wish to play musical instruments in the multipurpose room, etc. If it is determined that you are causing a nuisance to other customers or the venue, you may be asked to refrain from using the instrument.

Refusal of application for a meeting, etc. and cancellation of contract

Article 6: If any of the following items apply to the user (including the customer, guests, or those involved in the arrangements), the hotel will refuse the application to use the multi-purpose room, etc. Furthermore, the hotel will cancel any established contract and reservation at the time such fact becomes clear.
- (1) If any of the following applies to the person:
  - A) When the person is a member of an organized crime group, a member of an organized crime group, an organization or person related to an organized crime group, or any other antisocial force
  - a) When the person is a corporation or other organization whose business activities are controlled by an organized crime group or a member of an organized crime group, or is a member of such a corporation or organization
  - C) When a corporation or organization has an executive officer who is a member of an organized crime group.
- (2) When it is deemed that there is a risk of a guest engaging in conduct that violates laws, regulations, or public order and good morals, or when it is determined that a guest is engaging in conduct that causes significant inconvenience to other guests
- (3) When the Guest commits violent acts against the Hotel or the Hotel staff, or makes unreasonable demands of the Hotel
- (4) When there is a person who is deemed to be in danger of harming the life, body, or property of other customers in light of the purpose, number, and manner of use
- (5) When it is clearly recognized that the person has an infectious disease.
- (6) When protests, harassment, etc. are anticipated in relation to the guest's use and the Hotel reasonably determines that such actions, even if necessary to avoid such actions, will cause a nuisance to other guests or the neighboring areas.
- (7) When the content of the application is different from that at the time of application.
- (8) When the right to use a multi-purpose room, etc. is sold, transferred, or subleased to a third party.
- (9) When these terms and conditions are violated

Disclaimer

Article 7 We will not be liable in the following cases:

(1) When the holding of a conference, etc. becomes impossible or extremely difficult due to the loss or damage of all or part of the facilities due to acts of God, natural disasters, war, fire, or other causes beyond the control of the Hotel
(2) When it becomes impossible or extremely difficult to carry out a conference, etc. due to reasons beyond the control of the Hotel, such as the exercise of public authority pursuant to laws and regulations, guidance from relevant government agencies, or the requisition, removal or prohibition of use of the multi-purpose room due to government regulations, orders or guidance.
(3) If it becomes impossible or extremely difficult to hold a conference, etc. due to the reasons mentioned above, we will cancel the agreement to use the multi-purpose rooms, etc. and refund all application fees paid up to that point.

Cancellation Fee

Article 8 If you cancel a conference or other event for which you have already signed a contract, you will be charged a cancellation fee as follows. The application fee will be applied to this cancellation fee.